21 productivity tools for 2023

Do you want to be more productive in 2023? Many affordable tools can help you achieve your goals and get things done.

Here’s a list of productivity tools to use in the year ahead. There are tools for individuals and teams to manage time, develop good habits and collaborate, and enhance the work experience. Most of these tools have free plans.

Productivity tools for individuals

Focus Keeper is a customizable Pomodoro timer, a management tool that breaks work into short periods of time. Work 25 minute stints with 5 minute breaks. After a few cycles, take a longer break. Price: Basic is free. Pro costs $5.99 per year.

Focus Keeper home page

Focus Keeper

freedom is an app and website blocker to remove distractions and focus on what matters most. Start sessions spontaneously or schedule a specific time. Schedule sessions that repeat daily or weekly. Price: Basic is free. The premium is $8.99 per month.

135 is an app to prioritize your day. Decide to achieve one big, three medium, and five small things. Create your own headings and rearrange tasks as needed. Price: Basic is free. The premium is $2.50 per month.

home page of 135


Optimize is a minimal to-do list and task scheduler. The app is based on a weekly calendar view with no hourly planning to organize your life and work without stress. Price: Basic is free. The premium is $2.83 per month.

todoist is an advanced task manager and task list. Customize your list with filters, labels, priorities and more. Use project templates to get started. Connect Todoist to your calendar, voice assistant, and 70+ other tools. Price: Basic is free. Premium plans start at $4 per month.

Beeminder is an app for setting goals and monitoring progress, with fines if you fall short. Participation in Beeminder costs nothing, with three free goals. Fees apply if you do not reach your destinations on time (“gaffes”). The cost depends on how you set your promise and how often you derail. Price: Basic is free. Premium plans start at $8 per month.

Home of Beeminder


rescue time is a productivity and time management app that analyzes your work style and meeting schedule and compares your results to benchmarks. Use the coaching to stay on track and get recaps at the end of the day. Use Focus Sessions to block websites that negatively impact your work. Price: Basic is free. Premium plans start at $6.50 per month.

self control is a free, open-source application for macOS to block your own access to distracting websites. Set a time frame to block, add websites and get started. Until this timer expires, you will not be able to access these pages, even if you restart your computer or delete the application. For free.

Simple things is a productivity app based on the Getting Things Done system for collecting, categorizing and eliminating tasks. FacileThings guides you to a successful GTD implementation. Integration with Email, Google Calendar, Evernote, Google Drive and more. Track your activity to motivate your progress. Price: Plans start at $7 per month.

FacileThings home page

Simple things

Any is a task management and reminder app. Easily organize all your tasks, lists and reminders in one place. Sync across devices. Use one-time, recurring, and location-based reminders. Take control of your day, week, and month with calendar events and tasks in a single view. Price: Basic is free. Premium plans start at $3 per month.

habitat is a free habit building and productivity app to play your work life with. Use rewards and punishments to motivate and a social network to inspire. Tick ​​off tasks to improve your avatar and unlock game features like battle armor, mysterious pets, magical abilities and even quests. Use your winnings to buy in-game or custom rewards. For free. In-app purchases available.

stripes is a to-do list for developing good habits. Each day you complete a task, a streak lengthens. Broken streaks reset to zero days. Choose or create up to 24 tasks. Price: $4.99.

Streak's home page


Workflow ready is a platform for gathering and organizing information quickly. Just open the app and start typing. Drag and drop files inline. The infinite nesting allows you to organize individually. Kanban boards and live copy provide ultimate control. Hide unimportant details and show only what is important now. Price: Basic is free. The premium is $4.99 per month.

Evernote is a tool to collect content and keep it within reach. Add tasks, photos, images, web pages, or audio to an instantly searchable platform. Bring your notes, tasks, and schedules together to make things easier to get done. For free. Premium plans start at $6.67 per month.

Brain.fm provides background music to focus without distraction while stimulating the brain. Price: $6.99 per month.

Brain.fm home page


Productivity tools for teams

Trello is a work management app with visual boards to generate ideas, collaborate on projects, organize workflows and track progress. Access templates for project plans. Automate tasks and workflows. Price: Basic is free. Premium plans start at $5 per user per month.

Khanty is a team communication and collaboration tool with unlimited message history, task management, file sharing, video conferencing and voice calling. Create new tasks from scratch or turn any message into a task for smarter collaboration. Use Kanban boards to visualize tasks in rows and columns. Create workflows for every need. Price: Basic is free. The premium is $3 per user per month.

time doctor is an automated time tracking tool to find out where your team excels and where they need help. Measure and analyze how your team spends their time on each project. Access insights to identify top performers. Provide team members with valuable information about strengths and weaknesses as well as overwork or underutilization. Price: Plans start at $7 per user per month.

Time Doctor home page

time doctor

calendar is a scheduling automation platform for teams conducting meetings at scale and avoiding the back-and-forth emails. Customize reminder and follow-up workflows to drive deals. Send your Calendly availability via email, SMS or post. Price: Basic is free. Premium plans start at $8 per user per month.

asana is a collaboration app for projects. Choose the project view that suits your style. Manage tasks and schedules and automate routine work. Choose from 50 project templates. Access 200+ integrations. Price: Basic is free. Premium plans start at $10.99 per user per month.

Monday.com is a project management system for teams. Centralize all your work, processes, tools and files. Start with a visual board to manage everything – projects for departments. Use five products to run your business and collaborate on tasks, workflows, and more. Price: Free for two seats. Premium plans start at $8 per user per month.

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